Privacy policy

The controller within the meaning of the General Data Protection Regulation (GDPR) is

Link. Executives GmbH

Management: Anne-Corinne Buggel

Kurfürstendamm 15
10719 Berlin

Telephone number: +49 30 5200 6106
E-mail address: info@linkexecutives.com

Web: linkexecutives.com

We attach great importance to the protection of your privacy. If you have any questions or concerns about data protection, please contact us. We will deal with your request as quickly as possible and will be happy to assist you in clarifying your concerns.

Processing of your personal data

The collection and use of your data depends on how you interact with us and which of our services you use. We will only process and share your personal data where there is a legitimate purpose and a legal basis for doing so.

1. Legal basis for data processing

• Consent (Art. 6 para. 1 sentence 1 lit. a GDPR): You have given us your consent to process your personal data for the specific purpose that we have explained to you. You have the right to withdraw your consent at any time. For more information on how you can withdraw your consent, please refer to the subsections “Exercising your rights” in the following sections of this Privacy Policy.
• Contract (Art. 6 para. 1 sentence 1 lit. b GDPR): We need to use your data to fulfill a contract you have with us. Alternatively, it is necessary to use your data because we have asked you to do so or you have taken certain steps yourself before entering into this contract.
• Legal obligation (Art. 6 para. 1 sentence 1 lit. c GDPR): We need to use your data to comply with the law.
• Vital interests (Art. 6 para. 1 sentence 1 lit. d GDPR): The processing of your data is necessary to protect your vital interests or those of another person. For example, to protect you from serious physical harm.
• Public task (Art. 6 para. 1 sentence 1 lit. e GDPR): The processing of your data is necessary for the performance of a task carried out in the public interest or because it is covered by a task defined by law, e.g. for a statutory function.
• Legitimate interests (Art. 6 para. 1 sentence 1 lit. f GDPR): The processing of your data is necessary to support a legitimate interest that we or another party have, only if your own interests do not outweigh this.

Please note that if your data is processed to fulfill a contract or legal obligation and you do not provide the requested data, we may not be able to provide you with our website services.

2. Recipients of personal data

The applicant data will be forwarded to potential employers. Once your personal applicant data has been passed on to potential employers, these potential employers themselves become responsible for the data transferred. We will inform the potential employers of their position under data protection law. In particular, we will point out that the applicant data of rejected applicants must be deleted within 6 months. You can also assert the data subject rights described below (in particular the right to information and the right to erasure) against the potential employers. Unless otherwise stated, the data processing of potential clients is carried out on the basis of Art. 6 para. 1 lit. b GDPR and § 26 BDSG.

Furthermore, we may use processors or service providers. We ensure that an order processing contract is concluded with each processor or service provider, which ensures that the processor will only process the applicant data in accordance with our instructions and in compliance with the GDPR.

3. Storage duration

If you ask us to delete your data or terminate the user contract before we have transmitted your data to potential employers, we will delete your data immediately.

If you ask us to delete or terminate the user contract after we have forwarded your data to at least one potential employer, your personal data will be deleted after the purpose has ceased to exist.

4. Automated decision making

No automated decision-making takes place.

5. Your rights

You have the following data protection rights under the provisions of the GDPR:

Right to information (Art. 15 GDPR): You have the right to request information about your stored personal data.

Right to rectification (Art. 16 GDPR): You have the right to request the rectification of inaccurate personal data concerning you. Taking into account the purpose of processing, you also have the right to request the completion of incomplete personal data.

Right to erasure (Art. 17 GDPR): You have the right to request the erasure of your personal data.

Right to restriction of processing (Art. 18 GDPR): You have the right to request the restriction of the processing of personal data concerning you.

Right to data portability (Art. 20 GDPR): You have the right to have personal data that we process automatically, on the basis of your consent or in fulfillment of a contract, handed over to you or to another controller in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

Right to object to certain data processing (Art. 21 GDPR): You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Art. 6 para. 1 sentence 1 lit. e or f GDPR.

Right to withdraw your consent (Art. 7 para. 3 GDPR): If you have given your consent to the processing of your data, you have the right to withdraw this consent at any time with effect for the future.

Right to lodge a complaint (Art. 77 GDPR): If you believe that we are not complying with data protection regulations when processing your personal data, you have the right to lodge a complaint with a data protection authority.

E-mail contact

1. Description and scope of data processing

It is possible to contact us via the email address provided on our website. In this case, the user’s personal data transmitted with the e-mail will be stored.

The data is used exclusively for processing the conversation.

2. Purpose of data processing

In the case of contact by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.

3. Legal basis for data processing

The legal basis for the processing of the data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is to respond to your request sent by email in the best possible way.

If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

4. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Exercising your rights

If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.

Application by e-mail

You can also send us your application by e-mail. In this case, we will collect your e-mail address and the data you provide in the e-mail. The data provided will be transmitted to us and stored. These data are

• e-mail
• Data that you provide to us by e-mail, such as Surname, first name, address, telephone/mobile number, e-mail, salary expectations, details of training and education, language skills, CV, certificates, photo.

After sending your application, you will receive confirmation of receipt of your application documents by e-mail from us.

The data will be used exclusively for processing your application.

2. Purpose of data processing

We process the personal data from the application form solely for the purpose of processing your application. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process is used to prevent misuse of the application form and to ensure the security of our information technology systems.

3. Legal basis for data processing

The legal basis for the processing of your data is the initiation of a contract at the request of the data subject, Art. 6 para. 1 sentence 1 lit. b Alt. 1 GDPR and § 26 para. 1 sentence 1 BDSG.

4. Duration of storage

After completion of the application process, the data will be stored for up to 6 months. Your data will be deleted after 6 months at the latest. In the event of a legal obligation, the data will be stored in accordance with the applicable provisions.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

Registration

1. Description and scope of data processing

On our website, we offer users the opportunity to register by providing personal data. The data is entered into an input mask and transmitted to us and stored. The data is not passed on to third parties. The following data is collected as part of the registration process:

• Email address
• Last name
• First name
• Telephone/cell phone number
• Date and time of registration

As part of the registration process, the user’s consent to the processing of this data is obtained by sending an e-mail.

2. Purpose of data processing

User registration is required for the provision of certain content and services on our website. User registration is required in particular for the following purpose:

Registration of candidates for the applicant management system.

3. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 sentence 1 lit. a GDPR if the user has given consent.

4. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. With regard to the registration data, your data will therefore be stored for as long as your account is active.

5. Exercising your rights

As a user, you have the option of canceling your registration at any time. You can change the data stored about you at any time.

You can request deletion in the following ways:

User data can be deleted at any time. To do so, please contact us at info@linkexecutives.com.

If the data is required to fulfill a contract or to carry out pre-contractual measures, premature deletion of the data is only possible insofar as contractual or legal obligations do not prevent deletion.

Use of company presences in professional networks

1. Scope of data processing

On our website we provide information and offer users the opportunity to communicate.

The company website is used for applications, information/PR and active sourcing. We have no information on the processing of your personal data by the companies jointly responsible for the company website. Further information can be found in the privacy policy of:

• LinkedIn: https://www.linkedin.com/legal/privacy-policy

If you carry out an action on our company website (e.g. comments, posts, likes, etc.), you may make personal data (e.g. real name or photo of your user profile) public.

2. Legal basis for data processing

The legal basis for the processing of personal data for the purpose of communicating with customers and interested parties is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest here is to answer your inquiry in the best possible way or to be able to provide the requested information. If the contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3. Purpose of data processing

Our company website serves to inform users about our services. Every user is free to publish personal data through activities.

4. Duration of storage

The data generated by the company website is not stored in our own systems.

5. Exercising your rights

You can object to the processing of your personal data that we collect in the context of your use of our corporate presence at any time and assert your rights as a data subject as set out in the “Your rights” section of this privacy policy. To do so, please send us an informal email to the email address stated in this privacy policy.

Further information on exercising your rights can be found here:

• LinkedIn: https://www.linkedin.com/legal/privacy-policy

Hosting

The website is hosted on servers of a service provider commissioned by us.

Our service provider is:

IONOS SE
Elgendorfer Str. 57
56410 Montabaur

Further information can be found in the provider’s privacy policy: Privacy Policy – IONOS Terms and Conditions

The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The information stored is

• Information about the browser type and version used
• The user’s operating system
• Date and time of access
• Websites from which the user’s system accesses our website
• Websites that are accessed by the user’s system via our website

This data is not merged with other data sources. This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. Our legitimate interest in processing this data is to display our website without errors and to optimize its functions.

Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected:

• Information about the browser type and version used
• The user’s operating system
• Date and time of access
• Websites from which the user’s system accesses our website
• Websites that are accessed by the user’s system via our website

This data is stored in the log files of our system. This data is not stored together with other personal data of the user.

2. Purpose of data processing

Temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

Data is stored in log files to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. The data is not analyzed for marketing purposes in this context.

3. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 sentence 1 lit. f GDPR.

4. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or anonymized so that it is no longer possible to identify the accessing client.

5. Exercising your rights

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. The user can object to this. Whether the objection is successful must be determined as part of a weighing of interests.

Use of cookies

1. Description and scope of data processing

When you visit our website, we use technical aids for various functions, in particular cookies, which can be stored on your end device. When you access our website and at any time thereafter, you have the choice of whether you generally allow cookies to be set or which individual additional functions you would like to select. You can make changes in your browser settings or via our Consent Manager.

Cookies are text files or information in a database that are stored on your hard disk and assigned to the browser you are using so that certain information can flow to the place that sets the cookie. Below we describe the type of cookies we use:

We use technically necessary cookies that are required for the technical structure of the website. Without these cookies, our website cannot be displayed (completely correctly) or the support functions are not possible.

The following data is stored and transmitted by the technically necessary cookies:

• Language settings
• Log-in information
• Search terms entered
• Frequency of page views

We use cookies on our website that are not technically necessary. Cookies that are not technically necessary are text files that are not only used for the functionality of the website, but also collect other data.

By setting technically unnecessary cookies, the following data is processed:

• IP address
• Location of Internet users
• Date and time the website was accessed
• Customization of advertisements to the user
• Tracking of surfing behavior
• Linking the website visit with other social media platforms

2. Purpose of data processing

The purpose of using technically necessary cookies is to ensure the functionality of our website. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary for the browser to be recognized even after a page change.

Cookies that are not technically necessary are used for the purpose of improving the quality of our website, its content and thus our reach and efficiency. By setting these cookies, we learn how the website is used and can thus constantly optimize our offer. In particular, these cookies serve the following purposes:

Analysis cookies are used for the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus constantly optimize our offer.

3. Legal basis for data processing

The provisions of the Telecommunications and Telemedia Data Protection Act (TTDSG) apply to the storage of information in the end user’s terminal equipment and/or access to information already stored in the end user’s terminal equipment. If the setting and reading of cookies is technically necessary, this is done to ensure the functionality of our website. In this case, the storage of and access to cookies on your terminal equipment takes place on the basis of Section 25 (2) No. 2 TTDSG. The purpose of storing and accessing the information in your terminal equipment is to make it easier for you to use our website and to be able to offer you our services as you have requested. Some functions of our website do not work without the use of these cookies and could therefore not be offered. The cookies are generally deleted at the end of the session (e.g. logging out or closing the browser) or after a specified period of time. Information on different storage periods for cookies can be found in the following sections of this privacy policy.

Insofar as cookies are used that are not technically necessary, this is done on the basis of your express consent, which you can give via the cookie banner. In this case, the basis for storing and accessing information is Section 25 (1) TTDSG in conjunction with Art. 6 para. 1 lit. a), Art. 7 GDPR. You can revoke your consent at any time with effect for the future or subsequently grant it again by configuring your cookie settings accordingly. Alternatively, you can prevent the storage of cookies by making the appropriate settings in your browser software. Please note that the browser settings you make only apply to the browser you are using. If personal data is processed following the storage of and access to the information on your end device, the provisions of the GDPR apply. You can find information on this in the following sections of this privacy policy.

Integrated third-party services

We use various service providers to provide the services we offer on the website.

In general, we have a legitimate interest in sharing your data with the relevant service providers if these services are essential for the provision of the basic service offered on the website in order to provide the relevant website service.

If such services are required for additional services, extended functions or additional purposes, your personal data will only be passed on to service providers if you give your consent.

You can withdraw your consent to the use of integrated third-party services at any time. To do so, please contact us at info@linkexecutives.com.

Use of Google Analytics

1. Scope of the processing of personal data

We use Google Analytics, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as Google).

Google Analytics analyzes, among other things, how the website visitor uses our site. Google places cookies on your end device. During the visit, user behavior is recorded in the form of “events”. This allows personal data to be stored and analyzed, including

• First visit to the website
• Interaction with the website, usage path
• Clicks on external links
• Video use
• File downloads
• Advertising impressions and clicks
• Scroll behavior (if to end of page)
• Searches on the website
• Language selection
• Page visits
• Location (region)
• Your IP address (in abbreviated form)
• Technical information about your browser and the end devices you use (e.g. language setting, screen resolution)
• Your Internet provider
• Referrer URL

We use the User ID function. With the help of the user ID, we can assign a unique, permanent ID to one or more sessions (and the activities within these sessions) and analyze user behavior across devices.

IP address anonymization is activated by default in GA 4. This means that your IP address will be truncated by Google within the member states of the European Union or other parties to the Agreement on the European Economic Area. As an exception, only in rare cases will the full IP address be transmitted to a Google server in the USA and shortened there. Google states that the IP address transmitted by your browser will not be merged with other Google data in the context of Google Analytics.

Further information on the processing of data by Google can be found here: https://policies.google.com/privacy

2. Purpose of data processing

We use GA 4 to evaluate the use of our online presence and to generate reports on the activities on our website. The reports are used to analyze the performance of our website and to target advertising to people who have already shown an initial interest by visiting our website.

3. Legal basis for the processing of personal data

The legal basis for the processing of users’ personal data is generally the consent of the user in accordance with Art. 6 para. 1 sentence 1 lit. a) GDPR.

4. Duration of storage

Your personal data will be deleted after 2 months. This deletion takes place automatically once a month.

5. Exercising your rights

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. You can withdraw your consent via our Cookie Consent Tool.

You can prevent the collection and processing of your personal data by Google by preventing the storage of third-party cookies on your computer, using the “Do Not Track” function of a supporting browser, deactivating the execution of script code in your browser or installing a script blocker such as NoScript(https://noscript.net) or Ghostery(https://www.ghostery.com) in your browser.

Further information on objection and removal options vis-à-vis Google can be found at: https://policies.google.com/technologies/partner-sites

You can also prevent Google from collecting the data generated by the cookie and relating to your use of the online presence (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de

You can deactivate the use of your personal data by Google using the following link: https://adssettings.google.de

Real Cookie Banner

We use the “Real Cookie Banner” consent tool to manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents. Details on how “Real Cookie Banner” works can be found at https://devowl.io/de/rcb/datenverarbeitung/.

The legal basis for the processing of personal data in this context is Art. 6 para. 1 lit. c GDPR and Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.

The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we will not be able to manage your consent.

Wordfence

We use the Wordfence security plugin from Defiant Inc (1700 Westlake Ave N Ste 200, Seattle, WA 98109, USA) on our website. This plugin is used to protect against brute force and DDoS attacks by recording users’ IP addresses. Three cookies are used to analyze IP addresses. Harmless addresses are placed on a whitelist, while conspicuous addresses are placed on a blacklist. The collected IP addresses are both stored in our server database and transmitted to the Wordfence servers in the USA. Since the USA, as a third country, does not offer a level of data protection comparable to that of the EU, this may have data protection implications.

Further information can be found at: https://www.wordfence.com/privacy-policy/